Project management June 2024

Description

Project Management

June 2024 Examination

 

 

1. Describe the typical responsibilities of a project manager. Describe the similarities and dissimilarities in  the  roles  and  responsibilities  of  top  management  and functional managers in a project. Use examples to support your answer. (10 marks)

Ans 1.

Introduction

Project management is a critical function across industries, responsible for overseeing and guiding projects from inception to completion. At the heart of this process is the project manager, who plays a pivotal role in planning, executing, monitoring, and closing projects. Their responsibilities encompass a wide range of activities, including but not limited to setting project goals, managing resources, and ensuring projects are delivered on time, within budget, and to the required quality standards. While the project manager operates within a specific

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2. List any three  potential  problems  in  creating  accurate  duration  estimates  for activities during scheduling projects. Describe different methods for dealing with each potential problem.     (10 marks)

Ans 2.

Introduction

Creating accurate duration estimates for project activities is a cornerstone of successful project management. This process, crucial for developing realistic project schedules, involves predicting how long each task within the project will take to complete. However, this task is fraught with challenges due to the inherent uncertainties and complexities of projects. Factors such as resource availability, task dependencies, and unforeseen events can significantly impact the

 

3. The “procurement department” of a Supermarket prepares the monthly inventory report for use by the stores’ purchasing agents. Given the following information, determine:

 

Job	Job Description							Time	Precedence
								(Hours)	requirements
A	Start							0	–
B	Get    computer		printouts		of	customer		10	A
	purchases
C	Get stock records for the month							10	A
D	Reconcile	purch	ase	printouts		and	stock	35	B,C
	records
E	Total stock record by the department							25	B,C
F	Determine reorder quantity for the coming period							45	E
G	Prepare stock report for purchasing agents							20	D,F
H	Finish							0	G

 

1. How long the process will take. (5 marks)

Ans 3a.

Introduction

In the realm of project management, understanding the sequence and duration of tasks is crucial for efficient planning and execution. The scenario provided involves a series of tasks that the procurement department of a supermarket must undertake to prepare a monthly inventory report. By analyzing the tasks, their durations, and precedence requirements, one can determine the total time needed to complete this process. This analysis employs project scheduling techniques to ensure a systematic approach to managing the

 

1. Which jobs can be delayed without delaying the early start of any subsequent activity? Explain how the project can be fast tracked. (5 marks)

Ans 3b.

Introduction

In project scheduling, identifying tasks that can be delayed without impacting the overall project timeline is crucial for optimizing resource allocation and flexibility. This concept, known as float or slack, refers to the amount of time a task can be postponed without delaying subsequent tasks or the project’s final deadline. Additionally, understanding how to fast track a project involves strategic decisions to shorten the project duration without compromising