Project management Dec 2024

Description

Project Management

December 2024 Examination

 

 

Q1. What is a project life cycle? Using an example explain the primary phases of a project lifecycle and the main activities involved in each phase.  (10 Marks)

Ans 1.

Introduction

A project life cycle refers to the series of phases that a project goes through from initiation to completion. It provides a structured framework for managing projects, helping project managers and teams navigate the complexities and uncertainties associated with project execution. The life cycle divides the project into manageable segments, making it easier to plan, execute, and control. Each phase of the project life cycle is associated with specific tasks, deliverables, and outcomes, ensuring that the project progresses smoothly toward its objectives.

The importance of understanding the project life cycle lies in its ability to provide clarity and control throughout the project’s lifespan. It allows project managers to assign resources effectively, anticipate potential

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Q2. Using an example explain the importance of Work Breakdown Structure (WBS) in project planning. How does it facilitate better project management? (10 Marks)

Ans 2.

Introduction

A Work Breakdown Structure (WBS) is a fundamental tool in project management that helps in organizing and defining the total scope of a project. It divides the project into smaller, more manageable components, allowing project managers and teams to focus on specific tasks and deliverables. The WBS breaks down the project into hierarchies, where the highest level represents the overall project and the lower levels represent smaller tasks and activities that need to be completed to achieve the

 

Q3. Case Study Title: “The Solar Power Plant Implementation Project”

Background:

Green Energy Solutions (GES) is a renewable energy company that has recently won a contract to design, construct, and operate a 50 MW solar power plant in a rural area. The project is expected to help the region reduce its reliance on fossil fuels and meet its growing energy demands sustainably. GES has set an ambitious target to complete the project within 18 months and a budget of USD 50 million. The project involves multiple stakeholders,   including   government   agencies,   local   communities,   suppliers,   and contractors.

Project Scope:

• Design and Engineering:  Development  of  the  solar  plant  design,  including selecting solar panels, inverters, and other components.
• Procurement: Sourcing and purchasing all necessary equipment and materials.
• Construction: Building the solar plant infrastructure, including installing solar panels, wiring, and connection to the power grid.
• Testing and Commissioning: Testing the plant to ensure it operates efficiently and meets regulatory standards.
• Handover and Operation: The project will be handed over to the operations team, which will manage the plant.

Challenges:

• Tight Schedule: The 18-month timeline is challenging due to the complexity of the project and potential delays in procurement and construction.
• Budget Constraints: The project must be completed within the USD 50 million budget, requiring careful cost management.
• Stakeholder Management: The  project  must  address  concerns  from  local communities and comply with environmental regulations.
• Risk of Delays:  Potential  delays  due  to  weather  conditions,  supply  chain disruptions, and regulatory approvals.

1. Using the Critical Path Method (CPM), outline how you would develop the project schedule for the solar power plant. Identify potential critical paths and discuss strategies to manage schedule risks. (5 Marks)

Ans 3a.

Introduction

The Critical Path Method (CPM) is a project management tool used to develop an efficient project schedule by identifying the sequence of critical tasks that directly impact the project’s overall timeline. It helps project managers focus on activities that must be completed on time to avoid delays in the project’s completion. In the context of Green Energy Solutions (GES) and their solar power plant project, CPM will play a crucial role in organizing complex tasks, optimizing the schedule, and mitigating

 

 

1. Discuss how you would develop the project budget and manage costs throughout the lifecycle of the solar power plant project. Include a discussion on cost estimation techniques and how to handle cost overruns. (5 Marks)

Ans 3b.

Introduction

Developing and managing a project budget is a crucial aspect of ensuring that the solar power plant project for Green Energy Solutions (GES) stays within its USD 50 million budget. A well-structured budget will help allocate resources effectively and track expenditures throughout the project lifecycle. The process involves accurate cost estimation, budget allocation, continuous cost monitoring, and handling potential cost overruns. Proper financial management is essential in a project of this scale to balance the tight budget with the ambitious goals of designing, constructing