BBA/ B.Com Project Management June 2024

Description

Project Management

June 2024 Examination

 

 

 

1. Radhika Sharma owns a business specializing in handcrafted Indian fragrance candles. Her candles are made using a unique blend of aromatic ingredients sourced from various regions of India, including Sandalwood, Jasmine, Rose, Lavender, Patchouli, Vetiver, Cedarwood, and Nag Champa. As of September 10th, 2024, all ingredients are available in her inventory except for Vetiver and Nag Champa, which are on backorder. These two ingredients are expected to take 3 more days to arrive at inventory. Radhika placed an order for all the ingredients a week ago to fulfill an upcoming consignment of 500 candles.

Currently, Radhika’s team members, Ananya and Priya, are hand-pouring the candle wax into molds, a process that takes approximately 2 days. Meanwhile, Aarav and Rohan are preparing the fragrance blends using available ingredients, they will complete this in 1 day time.  Aradhya is in charge of setting up the packaging station, this plan of hers is expected to be finalized by the end of day. while Divya and Ishan have ordered custom packaging materials, which are expected to arrive in 3 to 4 days. Once the packaging materials arrive, they will commence the packaging process.

Task/Activity Order:

• Order all ingredients.
• Store ingredients in inventory.
• Hand-pour candle wax into molds.
• Prepare fragrance blends.
• Set up packaging station.
• Order custom packaging materials.
• Package candles.
• Prepare for dispatch.

You can visualize this information on a task board for today (12th September 2024), organizing tasks in a linear order and tracking their progress as they move through different stages. (10 Marks)

Ans 1.

Introduction

In the realm of small businesses, efficient project management is crucial for success, especially for companies like Radhika Sharma’s, which specializes in handcrafted Indian fragrance candles. This case study explores the intricacies of managing a business where production involves multiple, time-sensitive steps, from sourcing raw materials to the final dispatch of the product. With the unique challenges presented by supply chain dependencies and team coordination, the focus here is on tracking the progress of tasks on a specific day—September

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2. You are tasked with organizing an Excel workshop scheduled for 2 days at your college NMIMS premises aimed at final year MBA students. The workshop, priced at 2000 INR for the entire duration, requires meticulous planning and execution to ensure its success. As the student organizer, you have enlisted a team of 7 individuals from the 3rd year of the BBA program to assist in various aspects of workshop management.

Work Breakdown Structure (WBS): Level 0: Excel Workshop Organization

• Preparation Phase

Define Workshop Objectives and Agenda Allocate Responsibilities to Team Members Establish Budget and Financial Planning

• Marketing and Promotion

Design Workshop Brochure

Promote Workshop Among MBA Students

Utilize Social Media Platforms for Promotion

• Logistics Arrangements

Book College Premises for Workshop

Coordinate with Administrative Office for Permissions

Ensure Availability of Computer Lab with Internet Access

• Faculty and Administrative Liaison

Liaise with 2 Faculty Members for Workshop Content Coordinate with Administrative Office for Workshop Logistics Confirm Availability of Required Classroom Amenities

• Registration Management

Develop Online Registration Portal Monitor Participant Registrations Handle Payment Processing

• Meal Coordination

Coordinate with Ground Floor Dining Hall for Meals

Ensure Provision of Breakfast, Lunch, and High-Tea

• Workshop Materials and Equipment

Prepare Workshop Kits or Takeaways

Coordinate with IT Team for Computer Lab Setup

Arrange Required Classroom Equipment

• Workshop Execution

Ensure Smooth Flow of Workshop Sessions

Handle Participant Queries and Concerns

Facilitate Interaction Between Participants and Instructors

Post-Workshop Activities

• Gather Feedback from Participants

Assess Workshop Effectiveness

Document Lessons Learned for Future Workshops

Assigned Team Members:

• Akshay
• Divya
• Aarav
• Ishika
• Arjun
• Ananya
• Rahul

Your task is to oversee the organization of the Excel workshop by ensuring each task is efficiently managed and executed by the assigned team members according to the provided Work Breakdown Structure.

Note: You as a leader are free to assign tasks to team members.     (10 Marks)

Ans 2.

Introduction

Organizing a two-day Excel workshop at NMIMS for final-year MBA students is an ambitious endeavor that necessitates careful planning and coordination. As the student organizer, my primary responsibility is to ensure that each aspect of the workshop—from its conception to execution—is meticulously managed. To achieve this, I have enlisted a dedicated team of seven third-year BBA students, each bringing unique skills and enthusiasm to the project. The workshop, priced at 2000 INR, aims not only to enhance the participants’ Excel skills but also to foster networking and collaborative learning among peers. This

 

 

 

 

3. Mahesh Enterprises is planning to establish a new grocery store in a busy neighborhood in Mumbai, India. The store will offer a wide range of products including fruits, vegetables, grains, spices, dairy, and household essentials. Before the store can open its doors to customers, several tasks need to be completed:
4. Draw Activity on Arrow, write project completion time in the conclusion. (Draw the diagram using MS word only) (5 Marks)

Ans 3a.

Introduction

Mahesh Enterprises is embarking on the exciting project of opening a new grocery store in a bustling neighborhood of Mumbai. This venture will require meticulous planning and organization to ensure that all necessary steps are efficiently executed before the store’s grand opening. Key to this planning is developing a clear visual project management tool such as an Activity on Arrow (AoA) network diagram, which will map out the critical tasks and their dependencies.

Concept and Application

The establishment of a new grocery store involves a series of interconnected activities that must be carefully managed to meet the project timeline and ensure a successful launch. The Activity on Arrow (AoA) diagram provides a visual representation of these activities, showcasing the sequence and dependencies that exist between tasks. This method helps in identifying the critical path, which determines the shortest time possible to complete the project. Below is a

 

1. Draw Activity on Node, write project completion time in the conclusion. (Draw the diagram using MS word only) (5 Marks)

Immediate Activity	Description		Predecessor		Duration (weeks)
A	Conduct market research and identify potential locations for the store.		–		6
B	Develop the initial layout and design of the store, considering space optimization and product display.		–		8
C	Obtain approval from the local municipal corporation for establishing the store.		A, B		12
D	Select an architect or interior designer to finalize the store layout and interior design.		C		4
E		Establish a budget for purchasing inventory, setting up infrastructure, and hiring staff.		C		6
F		Finalize the store layout and interior design with the selected architect or interior designer.		D, E		15
G		Secure financing from a bank or financial institution for the store setup.		E		12
H		Recruit and hire staff for various roles including store managers, sales executives, and support staff.		F, G		8

 

Ans 3b.

Introduction

Mahesh Enterprises is poised to open a new grocery store in Mumbai, necessitating a well-coordinated series of pre-launch activities. To streamline these tasks, an Activity on Node (AoN) diagram proves invaluable, providing a visual representation of all project activities, their sequential relationships, and duration. This approach is pivotal in identifying the critical path and ensuring efficient project management, culminating in the successful launch of the store.

Concept and Application

The Activity on Node (AoN) diagram is an essential tool in project management, especially useful in